PA to Director - Hermiston Quay - Full time, Permanent
PA to Director - Hermiston Quay
Added to site: 9 August 2018
Salary: £21,867
Location: Hermiston Quay, Edinburgh
Closing date: Friday 24 August 2018

Description
JOB PURPOSE

This role will report to the CFO and Director of Corporate Services. They will be based at Hermiston Quay to provide confidential secretarial and administrative services to support the CFO and Director of Corporate Services, Finance Director & Technology Director in the fulfilment of their responsibilities.


KEY RESPONSIBILITIES AND ACCOUNTABILITIES

? Deal timeously with paper and email correspondence addressed to and generated by each of the Directors and department mail and deal with telephone enquiries as appropriate.
? Support the effective time-management of each of the Directors through electronic/paper diary management, scheduling of meetings, coordination and provision of support documents (e.g. files, reports, minutes, meeting papers).
? Support the Directors as appropriate in the efficient organisation of internal and external meetings, events, lunches, travel, accommodation etc.
? Ensure accurate filing and efficient retrieval and copying as required of correspondence and papers; maintenance of stationery and other office consumables; maintenance/submission of departmental absence returns, expense claims, and department absence requests etc.
? Contribute to the financial management through the timeous and accurate inputting of purchase orders to the Trust's finance system as required
? Oversight of applications for corporate credit card applications across the Trust.
? Produce routine and ad-hoc reports (ExCo and Board), statistics, budgets, business cases and general management information for the Directors.
? Supervise any volunteers or administrative assistants as required
? Provide support to other ExCo members as required in the absence of other PAs

Contact details:
Interested applicants should forward a completed application form to Human Resources Department (Applications), The National Trust for Scotland, Hermiston Quay, 5 Cultins Road, Edinburgh EH11 4DF, by mail or by email via workforus@nts.org.uk, by first post (i.e. 10.00am) on Friday 24th August 2018.

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